The Kansas Board of Regents and the Provost’s Office have established detailed guidelines that govern the process of creating new graduate programs. All new program proposals fall into one of the following categories, each of which entails a specific proposal, review, and approval process:
- New Degree Programs
- New Degree Programs at Edwards Campus
- New Joint Degree Programs
- New Concentration (in an area without a Board-approved degree program)
- New Concentration (in an area with a Board-approved degree program)
- New Certificate
- New Track, Option, or Emphasis in an Existing Degree Program
All proposals begin with the Initial Provost Summary (IPS). This form is prepared by the department in consultation with their division’s Associate Dean and the Director of COGA. Departments should contact their Associate Dean as soon as a new program is being seriously considered to discuss preparation of the IPS.
All initial and subsequent drafts of the IPS should be submitted via email to the relevant Associate Dean with a copy to firstname.lastname@example.org. When the Associate Dean and the Dean of the College agree that the IPS is ready, it is submitted by the Director of COGA on behalf of the Dean to the Senior Vice Provost for Academic Affairs.
The Provost's office will review the proposal and then distribute it for comment by the Deans of all other KU schools. The Provost's Office notifies the department as to whether or not the proposal received any comment and if it is approved to move forward. If approved, any additional documentation requirements will be specified at that time. At this stage, departments should work directly with the Director of COGA to obtain the necessary College approvals before it is submitted to Graduate Studies for additional review.
The process and timeline varies by program proposal type, but departments should anticipate anywhere from 2 to 3 months (for the final approval of new tracks in an existing degree program) to 18 months (for approval of a new degree program). In addition to the approval steps outlined on the Provost's website for each proposal type, the College's internal approval process includes review and approval by the Committee on Graduate Studies and the College Academic Council.
An overview of each of the program types--including the process, timeline, and the necessary forms--may be found on the Provost’s website. Please note that new doctoral programs must undergo a process of external review. This is organized during the final stages of review by the Kansas Board of Regents.
Graduate Studies also provides guidelines specific to the establishment and operation of Graduate Certificate Programs.
- Process of Approval for New Graduate Certificate Programs»
- New Certificate Proposal Materials»
- Graduate Certificate Policies and Procedures» (Please note: While the policy for graduate certificates only requires a minimum 9 credit hours for certificate completion, in the College the practice has been to encourage a minimum of 12 credit hours).