Students may face situations that require them to seek out exceptions to policy. The most common of these relate to Enrollment, Leave of Absence, and Time Limit Extensions. A student who wishes to request an exception to policy must begin by contacting his or her advisor or graduate director.
Petitions are filed using the appropriate PTD form. The Director of COGA, with the support of the Student Services Coordinator, reviews most petitions and is responsible for striking an appropriate balance between academic policies, which are intended to maintain the academic quality of KU's graduate programs, and a student’s unique circumstances.
Petitions that require COGA review only are processed twice weekly. Requests for additional information or other special circumstances may cause a delay in the review of the petition. Delays also occur during times when degree completion processes are at their peak. Departments will be notified when this occurs.
If you submit an especially time sensitive petition, please email Courtney Barden at firstname.lastname@example.org after the PTD form is submitted so that she may expedite the review. An expedited review will only be completed for those petitions that are truly time sensitive, e.g., dealing with matters that hinder enrollment near the enrollment deadline.
Certain petitions, including all requests for a Time Limit Extension, require review by the Policies and Student Petitions Subcommittee of the Committee on Graduate Studies (CGS). The subcommittee typically meets twice per month throughout the academic year and on an as-needed basis during the summer semester. See the first two columns of the CGS Submission Deadlines Chart to determine the timing of committee petition reviews, depending upon submission date. Petitions are not reviewed by the full committee.