Grad Ed Toolkit

Graduate Student Handbook Resources

The Interactive CLAS Guide to Graduate Student Handbooks (PDF) is a comprehensive guide to the most essential content for graduate student handbooks.  It is intended as a useful resource for departments; it does not constitute new policy.  The guide may be used by program faculty and/or staff to develop a new graduate student handbook, or to update an existing handbook.

Word documents that may be integrated into an existing graduate student handbook:

  • Key Offices at KU - A directory of key offices on campus for graduate students. For each office, a description of services and a link to the office's website is included.
  • University Policies and Degree Requirements - A guide to University policies and requirements that most commonly affect graduate students. The document includes links to descriptive content on COGA or Graduate Studies webpages, as well as links to the KU Policy Library.

April 29, Presentation on Graduate Handbook Template»


COGA Workshops

Please click on the links below to access presentation materials from COGA's past workshops for department staff.  If you would like to attend a future workshop, please RSVP to

  • October 4th (2-3 pm, English Room, KS Union) – Comp and Final Exams»
  • November 4th (1-2 pm, English Room, KS Union) - Helping Your Students Through the Graduation Process
  • January 14th (1 - 2 pm, English Room, KS Union) - Helping Your Students With Enrollment Changes
  • February 7th (1-2 pm, Pine Room, KS Union) - Understanding the Petition Process
  • March 4th (3:30 - 4:30, Alderson, KS Union) - Helping Your Students Through the Graduation Process
  • April 7th (2 - 3 pm, Pine Room, KS Union) - Tracking Student Progress To Degree (and Beyond)


Other Resources

Good Practices Guide (University of Washington)» is an outline of good practices in faculty and student relationships prepared by The Graduate school at the University of Washington.  The document offers advice on professionalism and ethics, teaching, mentoring, and the roles of students and faculty in each of these domains.

Promising Practices» is a succinct list of successful mentoring practices from the Council of Graduate Schools' PhD Completion Project.  We will use this report as a guide to provide resources targeted to the following areas:

Graduate Student Orientation Programs - coming soon!

Tracking Student Progress

Example:  Student Progress To Degree

Template: Student Progress to Degree

Template: Student Contact Log

Example: Departmental Time Limit Extension Form for Internal Time Constraints

Mentoring and Advising

          Resource: Ecology & Evolutionary Biology Annual Review Forms

          Resource: Mentoring Agreement

          Resource: Faculty Mentoring Guide (University of Washington)»   

Portfolio, Thesis & Dissertation - coming soon! 

Professional Development & Careers

Template: Alumni Tracking

Example:  Publicizing Career Outcomes (UNC-Chapel Hill, Geography Department)»

          Example: KU Slavic Languages and Literatures (Alternative Careers under Professionalization tab)


Connect with the College


College Office of Graduate Affairs

Kristine Latta

Home to 50+ departments, centers, and programs, the School of the Arts, and the School of Public Affairs and Administration
KU offers courses in 40 languages
No. 1 ranking in city management and urban policy —U.S. News and World Report
One of 34 U.S. public institutions in the prestigious Association of American Universities
26 prestigious Rhodes Scholars — more than all other Kansas colleges combined
Nearly $290 million in financial aid annually
46 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
23rd nationwide for service to veterans —"Best for Vets," Military Times
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