CLAS Academic Advising System
The mission of academic advising in the College of Liberal Arts and Sciences at the University of Kansas is to assist students in the development of educational plans, the clarification of career and life goals, and the appreciation of the values of a liberal arts education. Our system is one of shared responsibility in which all members of the College community (faculty, students, and staff) interact to achieve advising goals and desired student outcomes, including graduation.
The goal of advising in the College is to help each student reach his or her maximum educational potential. This goal is achieved by providing the student with the best possible academic advice, including the timely selection of appropriate programs of study, course work, and other opportunities.
Students Advised by Advisors in the College Student Academic Services office, 109 Strong Hall, 864-3500 are students with 90 completed hours who are:
- Changing majors
- New transfers
- On Probation
- Newly readmitted
- Seeking a retroactive course withdrawal
CLAS students at all levels who:
- Are pursuing medical professions after graduation
- Entered KU before fall 1987
- Have policy or petition questions or issues (e.g., forgiveness)
- Clarify personal values, interests, and goals. Identify short and long term academic, career, and life goals. Use this knowledge to create an academic and life plan.
- Plan ahead. Familiarize self with KU policies, procedures, deadlines, resources, and opportunities in the Undergraduate Catalog, KU Undergraduate Student Handbook, and on-line.
- Meet regularly with advisor. Prepare thoroughly for appointment with advisor. Using the DPR, develop a proposed two- to four-semester schedule of courses for general education and major requirements and for electives. Prepare questions to ask, and concerns to discuss. Complete forms for the advisor to sign. Bring plan, forms, undergraduate catalogue, and most recent DPR to the appointment.
- Monitor progress towards own educational and career goals.
- Listen to advisor's suggestions carefully, take notes, ask for clarification if something is not understood, follow up, and act upon those suggestions.
- Take advantage of resources and opportunities both on and off campus. Actively seek out career opportunities related to the major.
Listen to the student's comments and questions and ask questions. From the start, ask questions that orient the student's thinking toward the future, helping her/him to form an academic plan, and start thinking concretely about a desired career.
- Share knowledge of KU, CLAS, and departmental policies, procedures, and requirements.
- Assist the student with development of an academic plan leading to articulated career goals and regularly monitor progress toward achieving those goals. The plan should be consistent with the student’s abilities and interests.
- Develop and maintain knowledge of currently available on-line and campus resources for undergrad students. Make referrals when the student’s needs are beyond the scope of advisor expertise.
- Provide career-related information and links to other professional organizations, resources, and opportunities.
- Keep an up-to-date, confidential (FERPA) file on each student, with notes from each consultation, so that there is continuity in the advising process and so that each appointment covers new ground.
- Assist students with periodic evaluations of progress toward goals.
Specific Course requirements
GPA in Jr/Sr Hours in Major (2.0 Minimum)
Total Hours (120 minimum) Degree requirements
All General Education Requirements-As indicated on DPR
Minimum Jr/Sr Hours (45 minimum)
KU Cumulative GPA (2.0 minimum)
- Provide support, encouragement, and suggestions.
- Not responsible for:
Evaluating Transfer Credit not posted in DPR (refer to Strong 109)
Revising Exceptions to Requirements outside the Major
Cleaning up ambiguity
Major Department's responsibilities:
- Provide a clear process for the transition of students to major department advising, and communicate clearly to the students, UAC, Honors Program, and The College Student Academic Services Office with whom and when the students should meet with an advisor.
- Assign all students to a faculty advisor, using an appropriate faculty/student ratio.
- Provide both faculty advisors and students with information and forms regarding grades, drop/add/withdraw, new policies, procedures, requirements, careers, graduate studies, and activities and special student opportunities in the department.
- Maintain a website and/or bulletin board with research funding, scholarship, and job opportunities. Urge majors to refer to these resources frequently.
- Maintain confidential files for each major to ensure continuity; conduct and keep exit interviews; track alumni/ae.
- Communicate effectively with the UAC, the Honors Program, and The College Student Academic Services Office about new or special courses, substitutions, departmental policies, new major or minor concentrations, etc.
Dean’s Office responsibilities:
- Acknowledge the value of academic advising and advisors.
- Provide support and guidance for quality academic advising in the College.
- Recognize and reward contributions made by departments and individual advisors.
- Routinely assess quality of overall advising in the College.
- Provide a CLAS advisor to larger departments to work with students and faculty.
The College Student Academic Services Office’s responsibilities:
- Advise CLAS seniors who are either new transfer students or who have not chosen a major. Advise students with special problems (academic misconduct, academic difficulties, readmission issues).
- Provide support to departmental advisors, including an Advisor Hot Line to answer questions from department faculty advisors M-F 8-5.
- Provide assistance and information to departments, including up-dated information on university and CLAS policies, procedures, requirements, and deadlines.
- Review DPR for all CLAS students as they near graduation.
- Certify graduation and communicate information about graduation candidates to departments (e.g., potential requirement problems).